Role Overview:

The Executive Assistant will play a crucial role in ensuring the smooth operation of our co-founders' schedules and priorities. This position requires a thoughtful and organized individual who can manage multiple tasks effectively while maintaining a high level of professionalism and confidentiality.

KEY RESPONSIBILITIES

Calendar Management

• Schedule and manage appointments, meetings, and travel arrangements for the co-founders, ensuring optimal use of their time.
• Make recommendations for your executives with regard to their time management, prioritization, delegation, and organization
  

Travel Logistics

• Organize and manage travel itineraries, accommodations, and transportation for the co-founders and other members of the leadership team
  

Communication

• Serve as a point of contact for internal and external stakeholders, handling correspondence and inquiries with professionalism and discretion.
  

Meeting Coordination

• Organize and plan team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items
• Prepare agendas, take meeting minutes, and follow up on action items to ensure timely execution.

Project Support

• Assist with various projects by conducting research, preparing reports, and coordinating with team members as needed.
• Establish new—and improve existing—administrative systems and processes
• Support the operations and culture of various Reap teams

Confidentiality

• Handle sensitive information with care and maintain confidentiality at all times.

ROLE REQUIREMENTS

• Solid experience as an Executive Assistant or in a similar support role, preferably in a fast-paced environment.
• Exceptional organizational skills with the ability to prioritize tasks and manage competing deadlines.
• Strong attention to detail and commitment to producing high-quality work.
• Excellent verbal and written communication skills in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with productivity tools and software.
• Ability to think critically and proactively address challenges.
• Strong interpersonal skills with the ability to build relationships and work collaboratively across teams.