Role Overview:

HR Documentation

• Handle and organize all HR-related documentation (contracts, offer letters, employee agreements).
• Maintain up-to-date records for all employees, ensuring compliance with local regulations and company policies.
• Draft, revise, and upgrade the Employee Handbook and Company Policies as needed.

Onboarding and Offboarding

• Manage paperwork and equipment for new hires, including local jurisdiction enrollment, taxation setup, and benefits enrollment.
• Process offboarding paperwork and ensure compliance with legal and internal procedures.

Database Management

• Oversee and maintain employee data and HR databases, ensuring accurate and organized information.
• Prepare for scalability by optimizing filing systems and ensuring data is easily retrievable.

Benefits Administration

• Coordinate benefits programs, including health insurance, pension, and any additional perks.
• Handle benefits-related inquiries from employees and liaise with providers.

Compliance and Reporting

• Ensure compliance with local labor laws and regulations.
• Prepare necessary HR reports for internal and external stakeholders (e.g., tax filings, and audits).

Event Planning and Coordination

• Work with respective stakeholders to organize and coordinate company-wide events both locally and globally, including but not limited to anniversaries, birthdays, project milestones, and celebrations

Adaptability & Project Ownership

• Assist in new projects that may fall outside traditional responsibilities.
• Be open to role evolution as the company grows and projects emerge.

ROLE QUALIFICATIONS

Education

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience).

Work Experience

• 2-4 years of experience in HR administration, employee benefits coordination, or a related field, preferably in a dynamic or scaling environment (e.g., startups).
• Demonstrated experience with HR documentation, onboarding/offboarding, and compliance processes.

Technical Skills:

• Tech-Savvy: Proficiency in office productivity tools like Excel, Google Workspace, Notion, and Slack and the ability to learn and work with automation tools (e.g., Zapier,) to streamline workflows.
• Compliance Knowledge: Familiarity with local labor laws, tax regulations, and benefits administration for both local and remote employees.

KEY COMPETENCIES

Organized and Detail-Oriented

• Strong ability to juggle multiple tasks, maintain accurate records, and meet deadlines.
• Excellent organizational skills for managing complex paperwork and scaling data systems.
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Proactive Problem Solver

• Takes initiative in identifying inefficiencies and implementing solutions to improve workflows.

Adaptability

• Thrives in a fast-paced, evolving environment where priorities and projects may shift.

Interpersonal Skills

• Collaborative and approachable, with the ability to work as a team player.
• Strong written and verbal communication skills to liaise effectively with employees, vendors, and leadership.

Willingness to Learn

• Collaborative and approachable, with the ability to work as a team player.
• Strong written and verbal communication skills to liaise effectively with employees, vendors, and leadership.